Semi Custom Wedding Stationery Terms & Conditions
Updated as of April 18, 2024.
The signer of this agreement (hereafter known as the “client”) is the person authorized to approve designs and proofs and to make requests or changes/additions to designs and work.
Billing - The client agrees to pay Apricity Ink in accordance with the terms specified in each proposal/ invoice. All contracts will be required to pay 50% of the project cost before work can begin. This initial payment is due upon acceptance of this contract and is non-refundable. Payment is due within 24 hours of the signed Agreement. The next step in your order process will not begin without first receiving acceptance of the contract and your contracted payment. If payment is delayed, continuation of your order will also be delayed. Final payment is due once the final proof has been approved and before sent to print. If final payment is not received, finished product will not be printed, regardless of signed contract or estimated completion date.
Sales tax and shipping charges will be reflected on the final invoice.
The billing will reflect the actual costs incurred. If there are minor adjustments, such as added enhancements or number of envelopes addressed, the final payment will be adjusted. Client will be notified of any changes. The difference resulting in any increase balance owed will be reflected in the amount on your final payment due. The client guarantees to pay at least 85% of the estimated guest count/quantity ordered. For example, if you estimate that you need 100 menus for 100 guests, but only end up needing 60, you are responsible for paying for 85 menus (85%).
Once a final quantity has been contracted and supplies have been ordered, that number is not subject to decrease more than outlined above. If the number drops, please contact us immediately. If supplies have already been ordered, you may be able to apply the dollar difference to additional pieces or to a future payment, depending on the nature of the project. If the nature of the project does not allow for this, you may forfeit the remaining difference.
If at any time the job changes to an extent that substantially alters the specifications as described in the original estimate, we will submit a proposal revision memo to you and a revised fee will be agreed upon by both the client and Apricity Ink before we will move forward with the project.
Cancellation or Postponement -The initial 50% payment is non-refundable. Should the client choose to cancel the project for any reason after the agreement and deposit has been submitted, no refund of the initial payment will be given. Should client need to postpone to a new date, the deposit amount will be applicable towards a new invoice that must be at least 80% of the original invoice. The new event date must take place with one calendar year of the original event date and Apricity Ink must have availability for the project. The design will continue from the last point of interaction; a redesign will incur a $125 fee.
Shipping. Invitation collections and custom stationery are sent via UPS ground economy and charges are billed at $25 on the final invoice to a US address. Alternatively, clients can pick up their order locally in Champaign, IL. Expedited shipping is available for an additional fee at the time of the order. Vendor is not responsible for any damages or loss as a result of transportation and/or shipping of the Client’s stationery. It is Client’s responsibility to provide proper shipping details, including the address where final product(s) will be sent.
Photo Release - The client authorizes Apricity Ink to use all photographs and videos of work completed for promotional purposes. This includes use on her website and social media as well as other areas. Apricity Ink may contact the photographer of the wedding for professional photos. All credits will be give to the vendors in the photographs if professional photos are used. Any addresses on envelopes will be partially covered so the full address is not visible (or a fake address will be used).
Meeting Deadlines - Please give yourself and us ample time to complete your order, taking proofing time into consideration. Apricity Ink will send proofs for feedback and revisions. Your reply is expected within 2 days from the date the proof is sent. If there is a delay in approving your proof or providing feedback, it will result in a delay on your order. It is not always possible, even with rush fees, to provide your items by the anticipated delivery date if you miss stated deadlines.
Proofing - Custom designs includes unlimited rounds of proofing and changes. Semi custom suites are accompanied with 2 rounds of proofing. Additional proofs can be provided at a fee of $75 per proof. Please note that the more rounds it takes, the longer your completion date will be pushed back. We estimate the completion time of each project and base our own workflow on that average. If proofs or information is not turned around in a timely fashion, your workflow may be subject to interruption by other standing projects.
It is extremely important that you thoroughly check your proofs for correct times, dates, and spelling of all words, including names and places, in addition to the design elements. Once the final approval for the Final Proof is received, you are giving Apricity Ink the permission to print all pieces as they appear on your Final Proof. Once approved, no changes can be made and Apricity Ink will not be held responsible for any errors found after your approval. If errors are found after the final proofs are submitted, the client is responsible for paying for reprints.
Postage (for mailing stationery) - The client is responsible for purchasing all postage to mail the final invitations and for mailing all invitations. Apricity Ink is not responsible for resending, reprinting or reimbursing for invitations or addresses that do not make it to their intended address. As with any mass mailing, you are likely to have 1-3% of your pieces be undeliverable. You may wish to order an additional 3-5% of your pieces to ensure additional pieces are available if needed for re-mailing.
Changes to Terms of Service. Client can review the most current version of the Terms of Service at any time at this page. Vendor reserves the right, at their sole discretion, to update, change or replace any part of these Terms of Service by posting updates and changes to the website (www.rosebudcalligraphy.com). It is your responsibility to check our website periodically for changes. Your continued use of or access to our website or the Service following the posting of any changes to these Terms of Service constitutes acceptance of those changes.
Force Majeure. Notwithstanding the above, either party may choose to be excused of any further performance obligations in the event of a disastrous occurrence outside the control of either party, such as, but not limited to:
A natural disaster (fires, explosions, earthquakes, hurricane, flooding, storms or infestation); or
War, Invasion, Act of Foreign Enemies, Embargo, or other Hostility (whether declared or not); or
Any hazardous situation created outside the control of either party such as a riot, disorder, nuclear leak or explosion, or act or threat of terrorism.